5 Common Bakery Problems that BakeSmart Can Solve

Running a bakery takes a lot of hard work and even more passion. There will always be issues that arise or problems that pop up. But BakeSmart is here to help you conquer the chaos. Our bakery software was created specifically to meet the needs of a retail bakery. We know how much work it takes to keep your bakery running in tip-top shape. That’s why our software offers you complete control of every aspect of your bakery.

Here are some common bakery problems that BakeSmart can solve. 

1. So Many Spreadsheets

Spending a lot of time with handwritten tally sheets or clumsy spreadsheets? Calculating inventory and production needs by hand can be extremely time consuming and frustrating. Whether you’re looking for a detailed production process with ingredient and lot tracking or quick production with automatic inventory pulls, BakeSmart has features that will help your bakery conquer the chaos. 

BakeSmart lets you know when you’re running low on inventory, and, with just a click, add items to a purchase order from your preferred supplier. With Full Production, you’ll get much more detailed information on your batches and inventory. Keep track of your inventory as you reduce your stock of raw goods and increase the inventory of finished goods.

Streamline your production with BakeSmart so you can focus on doing what you do best, creating delicious baked goods.

2. Incorrect or Missing Custom Cake orders 

With so many combinations of available flavors, fillings, icing, and decorations, custom cakes can get pretty complicated. Oftentimes, mistakes are made that result in upset paying customers. Or perhaps even worse, customers aren’t given the correct pricing, and your bakery ends up losing money. 

No matter how hard they try, front-of-house staff taking orders may not remember all the little details that go into a custom cake order. With BakeSmart, everything they need is already a part of the Custom Cakes module, including settings specifically for wedding cakes. 

BakeSmart can help you keep on track so you can continue to deliver beautiful and memorable wedding cakes while minimizing the hassle and stress of contracts and maximizing your profits. Some of our helpful wedding settings include:

  • A dedicated space for your cake contract
  • The ability to upload reference documents and images
  • Payment preferences that will calculate the final payment due date
  • Special pricing for trusted venues
  • Automated contract confirmation document

3. No Online Ordering

To secure the most business, your bakery needs to be available 24/7 so your customers can place an order. But don’t worry, that doesn’t mean extending your hours or taking phone orders off the clock. You simply need E-commerce, an online store. 

There’s no need to try and establish an E-commerce website yourself or to pay a generous amount of money to have someone else set it up. With BakeSmart Online, it’s incredibly easy to give your customers what they want. 

Our mobile-first E-commerce solution lets customers browse your product line and place their orders from anywhere and any device for delivery or same-day pickup.

Looking for a way to offer your online customers same-day pickup or delivery? BakeSmart Online has you covered there, too! Check out our example site.

Manual Data Entry 

Do you find yourself manually inputting your bakery’s accounting, financials, customer data, and wasting time by repeating these tasks over multiple platforms? Luckily with BakeSmart’s handy integrations, you can cut down on the number of times you need to transfer the same information over to a different application. 

BakeSmart offers both Quickbooks and Mailchimp integrations so you can handle email marketing, payroll, invoices, and sales without ever leaving BakeSmart.  

BakeSmart’s QB integration is set up to sync sales totals, customer invoices, and time card data. You can track all your numbers in one place with no switching over to another program or application.

Our integration is a must, especially if you have more than one location. Sales totals are sent as a single QB sales receipt every day for each store. All tickets are grouped together and included in this sales receipt. Now, if only we could integrate a few more hours in the day to get tasks done, we’d have it made.

4. Clunky POS 

Is your bakery’s current point of sale (POS) system a little clunky? Maybe you’ve had to find workarounds to ensure that your bakery items are charged and recorded correctly. If that’s the case, most likely, your POS system wasn’t created specifically for bakeries. Luckily, that’s where BakeSmart steps in.

Our POS system is designed for bakeries, so the features it offers are exactly what they need, all in one system. Touch screens with a highly customizable and easy-to-use interface allow bakeries to complete transactions with any type of customer in seconds. 

When it comes to discounts and coupons for your customers, BakeSmart’s POS system offers you total control. Set the foundation with pre-entered discounts for specific audiences like seniors, veterans, or students. You can choose if you’d like the discount to apply to a particular product or the entire sale.

5. High Labor Costs 

Are you struggling to manage your employees’ hours and finding it difficult to stay on top of their productivity? Are you worried that your overhead won’t cover the actual costs of your employee hours?  With the BakeSmart software, you can rest assured that this is one less thing to worry about managing. 

You can easily create different time card sign-ins for each task and role. The ease of access for adding and removing “jobs” or specific designations is something you can continually update as the need arises, depending on your business and how many different employees you have.  You can even edit the designation if you find it’s not accurately accounting for the overhead costs.  

Once you have a greater insight into where the bulk of your labor costs are stemming from, you are able to better judge if your customers are truly paying for what they are getting.  

There are many daunting tasks to owning and running your own bakery.  However, we’re guessing you didn’t open shop to study profit/loss margins or manage a website, but rather because you love to bake and create delicious items. BakeSmart can help you focus on what you love to do, not what you have to do.

With BakeSmart, you’ll know what to make, when to make it, and how much it costs. Let us help you conquer the chaos. Schedule a demo today and see how BakeSmart can help solve your problems.

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