In an ideal world, a customer orders a wedding cake and you bake the wedding cake. They pay for it on time with no changes midway through, and delivery is a breeze.
But alas! We do not live in a perfect world, and you can’t simply rely on everything running smoothly. A wedding cake contract ensures that everyone involved understands expectations, establishes clear guidelines for payment and delivery, and helps keep your bakery from getting left high and dry with last-minute cancelations. Most likely you will use cake contracts for weddings, but you may think about creating one for other costly cakes.
Create Your Cake Contract
For better or worse, we’re living in a pretty litigious time. For some, taking legal action against a person or entity that they believe has harmed them is their first reaction. Ultimately, a cake contract protects you and your bakery from a variety of situations such as last-minute cancellations.
We are no lawyers, but we know for sure that you’re better off having a wedding cake contract than getting in trouble down the line. Get your free wedding cake contract template at the bottom of this post that you can edit to your specifications. To make it fit your bakery, let’s take a look at the four basic sections of a cake contract:
- Event Details
- Order Specifics
- Pricing and Payment
- Terms and Conditions
1. Event Details
In this first section, you’ll want to include as much information about your customer and their event. Most likely you’ll be able to gather this basic information by conducting a cake consultation.
Try to be as specific as possible in your contract. Don’t just write down the venue’s address; record the location of the room the cake will be in. Be sure to include:
- Contact information for more than just the customer (think venue coordinator, event coordinator, emergency contact, etc.)
- Venue information such as location, date, and time
- Number of guests
2. Order Specifics
Next, you should include the specifications of the custom cake, such as:
- Number of tiers
- Cake flavors
- Frosting flavors
Once again, be specific as possible so that if there is ever any dispute you can refer to the cake contract.
3. Pricing and Payment
This section gets down to the nitty-gritty of the numbers. It’s best to have an itemized cost of the custom cake. This outline will not only help the customer see where their money is going, but it could spark a conversation about what else needs to be included, such as rentals like cake stands or props.
After you outline all the items, detail the payment schedule. How much of a deposit is required? If the order is canceled, which portions of the transaction are refundable or nonrefundable?
4. Terms and Conditions
Cover your bases in this final section. Explain what you are not liable for such as damage to the cake not caused by your bakery, property damage, or allergic reactions.
This is also the section where you should outline “what if” scenarios. What happens in the event of date changes, design changes, or they simply don’t like your finished product. This is where your refund policy comes in handy.
A wedding cake contract helps protect your bakery and your clients. To make it even easier, we’ve included a wedding cake contract template that you can customize to your bakery’s specifications.
Need more help with wedding cake orders? BakeSmart’s wedding settings can help you keep on track so you can continue to deliver beautiful and memorable wedding cakes while minimizing the hassle and stress of contracts and maximizing your profits.
*Please note that this wedding cake contract is meant to be used as a template and has not been reviewed by a lawyer.